Documentation

Ava Attendance Verification Assistant is an internal recruiting tool that joins scheduled interview meetings to record candidate attendance. This page explains what it does and how it is set up, used, and removed.

What it does

When an interview is scheduled, Ava Attendance Verification Assistant joins that Zoom meeting as a single, clearly-labeled participant called "Attendance Bot." It joins muted and with no camera, and is always visible in the participant list. It reads the participant list to record which booked candidates attended and for how long, then writes an attendance summary into the recruiting team's own CRM. It does not record audio or video and does not access chat or any meeting content beyond the participant list.

Setup (one time)

1. The recruiting team authorizes Ava Attendance Verification Assistant once on their own Zoom account. This lets the bot obtain a short-lived ZAK token so it is authorized to join meetings, per Zoom's requirements.
2. The team maps each client's interview calendar to that client's Zoom meeting link.
3. If a meeting uses a waiting room, the host admits "Attendance Bot" when it joins.

Using it

No day-to-day action is needed. When an interview is booked, the bot joins at the scheduled time, records attendance, and writes the result automatically. The interviewer (host) keeps full control and can remove the bot from the meeting at any time.

Removing it

To stop Ava Attendance Verification Assistant, remove the authorization from your Zoom account under Settings → Installed Apps (or the Zoom App Marketplace "Manage" page). This immediately revokes its access. You may also remove "Attendance Bot" from any individual meeting at any time.

Support

Questions: support@wsjshortlist.com